Finance Office, University of Waikato

The Finance Office at the University of Waikato plays a critical role in managing the institution’s financial resources, ensuring accountability, and supporting the university’s strategic objectives. It’s the central hub for all financial activities, from budgeting and financial reporting to accounts payable and receivable, and payroll.

Key Responsibilities

The office’s responsibilities are diverse and vital to the university’s smooth operation. These include:

• Financial Accounting and Reporting: Preparing accurate and timely financial statements in compliance with New Zealand accounting standards. This involves meticulously recording transactions, managing the general ledger, and producing reports for internal stakeholders and external regulatory bodies.
• Budgeting and Forecasting: Developing and managing the university’s annual budget, working closely with various departments and faculties to align resources with strategic priorities. This also includes forecasting future financial performance and identifying potential risks and opportunities.
• Treasury Management: Overseeing the university’s cash flow, investments, and debt management to ensure optimal utilization of financial resources and mitigate financial risks. This involves managing relationships with banks and other financial institutions.
• Accounts Payable and Receivable: Processing invoices, payments, and reimbursements for suppliers, staff, and students. This ensures timely payments and efficient collection of revenue.
• Payroll Services: Managing the university’s payroll, ensuring accurate and timely payment of salaries and wages to all employees, while complying with relevant tax laws and employment regulations.
• Financial Systems Management: Maintaining and improving the university’s financial systems and processes to enhance efficiency, accuracy, and security. This includes implementing new technologies and providing training to users.
• Compliance and Risk Management: Ensuring compliance with all relevant financial regulations, laws, and university policies. This involves identifying and mitigating financial risks, conducting internal audits, and implementing control measures.

Supporting the University Community

Beyond its core responsibilities, the Finance Office provides support and guidance to the wider university community. This includes offering training on financial procedures, providing advice on budgeting and financial management, and assisting with grant applications and research funding.

Contacting the Finance Office

The Finance Office is typically located on the main campus and can be contacted via phone, email, or in person during business hours. Specific contact details can be found on the University of Waikato’s website. Staff are generally helpful and eager to assist with financial inquiries. The office is committed to providing excellent service and ensuring the financial well-being of the University of Waikato.