Finance Clerk Pembrokeshire College

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A Finance Clerk at Pembrokeshire College plays a vital role in ensuring the smooth financial operation of the institution. Located in Haverfordwest, Pembrokeshire College serves a diverse student population with a wide array of academic and vocational courses. This means the Finance Clerk’s responsibilities are varied and essential.

Typically, the Finance Clerk is involved in processing invoices, both incoming and outgoing. They meticulously check invoices for accuracy, ensuring that they match purchase orders and delivery notes. They then input the data into the college’s financial system, often using accounting software specific to the educational sector. This requires a keen eye for detail and a commitment to accuracy, as even small errors can have significant financial consequences.

Beyond invoice processing, the Finance Clerk is also likely responsible for managing petty cash. This includes disbursing funds according to college policy, maintaining accurate records of all transactions, and reconciling the petty cash balance regularly. Strong organizational skills and the ability to adhere to strict procedures are crucial in this aspect of the role.

Student finance is another area where the Finance Clerk provides critical support. They might assist with processing student bursaries and grants, ensuring that students receive the financial assistance they are entitled to. This often involves liaising with students, parents, and external funding bodies, requiring excellent communication and interpersonal skills. Understanding the complex regulations surrounding student finance is also important.

The Finance Clerk also contributes to month-end and year-end closing processes. This could involve preparing journal entries, reconciling bank statements, and assisting with audits. They work closely with the Finance Manager and other senior finance staff to ensure that the college’s financial records are accurate and complete.

To be successful in this role, the Finance Clerk needs a solid understanding of basic accounting principles, strong IT skills, including proficiency in Microsoft Excel and accounting software, and the ability to work independently and as part of a team. Excellent communication and interpersonal skills are also essential, as the role involves interacting with students, staff, and external stakeholders.

The Finance Clerk at Pembrokeshire College is not just an administrator; they are a key member of the college community, ensuring the financial stability and efficient operation of an important educational institution. Their work directly impacts the college’s ability to provide quality education and support to its students.

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